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I sympathise with your problem of recruiting members to assist in running the club. I help run a bowls club and we have the same problem where it is just a handful of members who do all the work and the rest just sit back and enjoy the club. I guess this is a pretty familiar situation for anyone who...
"Happy" that sounds a little sarcastic which is not the way to encourage new members to join the club or existing members to continue membership. I do think its important for members to be informed as soon as possible so they can make plans regarding hotel bookings etc.
Cannot understand why it’s not posted on here as soon as it’s known where it will be, only 4 months to go and members have to decide if it’s a convenient location for them and may have to book hotels etc.